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The information provided here is aimed at institutions wishing to have records describing research data outputs published into Research Data Australia (RDA). Individual researchers seeking to publish data descriptions in RDA should liaise with their institutional provider.

For institutions, there are two major steps in the process of providing descriptions of research collections and associated information:

  1. Creating the records, whether manually, or by processing information from another source;
  2. Transferring the records to RDA.

The ANDS Registry requires records to be in RIF-CS schema for ingest. Records can be harvested in RIF-CS, or in another metadata schema where subsequent conversion to RIF-CS has been configured.

Getting records into Research Data Australia

Getting records into RDA can be as simple as creating them manually online. But a better way is to set up an ongoing feed of records that can be regularly harvested, capturing the latest updates.

If you need access to the ANDS Registry, please refer to Getting an ANDS Online Services account for more information.

Creating records

To learn more about providing a record to ANDS and understand RIF-CS you can use the ANDS Demonstration Environment (demo) and refer to the information provided in the ANDS Content Providers Guide. Information about the RIF-CS schema is  also available.

Most organisations will want to use software to generate RIF-CS records, processing information from other sources. This task can be made easier using the ANDS RIF-CS Java API.

Direct harvest

Direct harvest means using software to generate RIF-CS records in an .xml file which is retrieved by the ANDS harvester. You must host the .xml file on an externally accessible website. Then, ask your ANDS Outreach Officer or email services@ands.org.au to create a data source that your records will be harvested into. This method is suitable provided the generated file is small (for example, one or two megabytes).

OAI-PMH harvest

Setting up an OAI-PMH provider to transfer the files allows more advanced synchronisation of content between your system and RDA. There are several ways to do this:

Catalogue Service for the Web (CSW) harvest

Metadata of any schema can be harvested via the OGC Catalogue Service for the Web (CSW) interface as long as an XSL Transform is configured for the harvest within the ANDS Registry data source.

CKAN harvest

Metadata of any format can be harvested via the CKAN API as long as an XSL Transform is configured for the harvest within the ANDS Registry data source.